Women In Leisure Services...

Women in Leisure Services
Chi Kappa Rho, Inc.

MINUTES OF NATIONAL BOARD OF DIRECTORS MEETING

September 20 & 21, 2007
Edina, MN

1. Call to Order and Welcome
The Fall National Board Meeting of the Directors of Women in Leisure Services, Chi Kappa Rho, Inc., was called to order by (Past)Past President, Jana Ransom for Past President Heather Thormodson at 9:15am at Centennial Lakes Park in Edina, MN. Past President Heather Thormodson was absent due to maternity leave.

2. Ratify Election Results
Action Item: Ratify the election results.
Motion: Donna Tilsner
Second: Sue Hughes

3. Installation of 2007-2008 Officers
The new Women in Leisure Services, Chi Kappa Rho, Inc. Officers for 2007-2008 were installed.

4. Roll Call: 2007-2008 Board Members
President Sue Hughes Present
Vice President Shari Kunza Present
Secretary Marcia Bach Present
Treasurer Karon De Leon Present
Past President Heather Thormodson Absent
Jana Ransom (Present)

Delegates
Alpha Karen Kalsman Absent
Lizka Mendoza (Present)
Delta Eileen Turk
Gamma Sue Leto
Zeta Donna Tilsner

5. Approval of Minutes from National Board Spring Meeting- March 8 &9, 2007.
Action Item: Move to approve minutes as submitted.
Motion: Jana Ransom
Second: Eileen Turk

6. Additions to the Agenda
8h. Parks and Recreation Magazine Article

7. Year End Financial Report
Treasurer, Karon De Leon, presented the Financial Report.

Beginning Balance as of September 20, 2006 $11,011.53
Revenues September 20, 2006- September 19, 2007 $ 8,479.00
Expenditures September 20, 2006- September 19, 2007 $ 6,878.52
New Balance as of September 19, 2007 $12,612.01

Action Item: Approve Treasurer’s Report
Motion: Donna Tilsner
Second: Shari Kunza

8. Old Business
a. Task Manual Updates
· California non-profit 501(c) 3 is CO758639.
· New Federal Tax ID # 95-1017939
· Each Chapter should have separate Non-Profit numbers.
· Review Officer Duties in Task Manual and send changes or additions to Jana by end of October.
b. National Board Calendar
· Gamma Template will be sent to Sue Hughes.
· Sue Hughes will send the template to Delegates.
· Delegates will send Chapter directories to Shari Kunza by October 15.
· National Directory will be distributed by October 31.
c. Website Update
· Eileen and Steve Turk have done a wonderful job updating the WILS website.
· National website is linked to Chapter websites.
d. Organizational Development
1. Vision
· National brings Chapter representatives together to share information.
· National doesn’t “do” for Chapters.
· What do the Chapters “do” for National?
· National is a networking resource.
· National supports sister organizations.
· Fundraisers help support Chapter needs and Chapter growth.
· Discussion took place regarding the role of National.
· History of Chi Kappa Rho being a sorority was discussed.
· We’re a body of women who share a purpose.
· Provides professional connection.
· Much discussion followed in developing a “tagline.”
· We create community through People, Parks, Programs.
· WILS….the professional connection for women.
· Access of information.
· Possibly develop and standardize formats for Chapter brochures.
Action Item: Approve new “tagline,” Women in Leisure Services…the professional connection for women.
Motion: Eileen Turk
Second: Karon De Leon

Action Item: Re-name the WILS Newsletter from The Forum to The Connection.
Motion: Jana Ransom
Second: Donna Tilsner

2. Connection to and from National
· Update website.
· Share Gamma Templates.
· Brand organization.
· Create a style for written materials.
· Photos of national Board on website.
· Email addresses on website.
· Testimonials on website.

3. Existing Chapter Development
Alpha:
· Management attended all events.
· Offer programs that they want.
· Three panelists for Oral Interviews will attract management.
· Needs help with a referral and funding for a speaker.
· Wants to help Chapter and Park and Recreation Department as a whole.
· Jana offered to attend a meeting to talk about WILS.
Action Item: National Board will provide $500 to Alpha for Chapter Development by funding a speaker and resources for speaker. ($200 contributed by Gamma and $300 by National).
Motion: Marcia Bach
Second: Shari Kunza

Delta:
· 21 Members
· Trying to attract membership.
· Jana offered to attend a meeting to talk about WILS.

Sacramento:
· Potential Chapter could form in Sacramento area.
· How to start a Chapter information would be helpful.
· Shari suggested to create a disc with all of the examples.

Individual Members:
· Jana suggested to create an individual member packet for individuals without Chapters.

4. New Chapters
· Marcia and Donna will look into meeting with Las Vegas as a follow up after the USTA Community Tennis Development Workshop in February.

e. Corporate Sponsors (discussed under 9.b)
f. Chapter Connection to National
· Sue Leto suggested that we consider individual scholarships in the future.
· Jana suggested extending $200 seed money for new Chapters.
· Donna preferred using resources to help develop Chapters rather than individuals.
g. Life Member Representation
· Jana was concerned that we could lose organizational history without connection with Life Member.
· Each Chapter could select a Life Member Ambassador.
h. Parks and Recreation Magazine
· Donna and Marcia are willing to write an article about WILS for Parks and Recreation Magazine.

9. New Business
a. Budget- Friday morning
b. Spring Meeting
· Tuesday and Wednesday, February 26-27, 2008, Long Beach, CA, Hyatt Hotel.
· Luncheon- Thursday, February 28, Yard House.
· Social- Wednesday evening, February 27, Auld Dubliner.
· Sue will try to find a luncheon sponsor.
c. Directory Distribution
d. Chapter Boundaries
· Issues are with L.A. and L.A. County where membership crosses over boundaries.
The meeting was adjourned for a tour of Minneapolis.


Friday, September 21, 2008
The meeting re-convened at 9:15am.

9. New Business
a. Budget
· The budget was presented for 2007-2008.
· Spring revenue- $1355 raised (projected $2200 on spring fundraiser
Action Item: Eliminate Chapter Funds line item.
Motion: Eileen Turk
Second: Jana Ransom

Action Item: Approval of 2007-2008 Budget.
Motion: Donna Tilsner
Second: Shari Kunza

10. Officer Reports
a. Treasurer: Membership Report (Karon De Leon)
· Collected $4,034

Action Item: Change policy in the Task Manual (6.2 E). FRIENDS membership category will have no revenue to National. The Chapter can charge what they want- Chapter keeps membership fee.
Motion: Karon De Leon
Second: Jana Ransom

Action Item: Amend Motion (6.2D). AFFILIATE Membership category will have no revenue to National. The Chapter can charge what they want- Chapter keeps membership fee.
Motion: Karon De Leon
Second: Jana Ransom

Action Item: Eliminate Life Member guidelines under Policy 8.
Motion: Jana Ransom
Second: Shari Kunza

Action Item: Add in Policy 8- Nominating Committee for Executive Board of Officers insures that there are at least two Chapters on the slate.
Motion: Jana Ransom
Second: Shari Kunza

b. Secretary: Membership Update (Marcia Bach)
ALPHA- 50 total members: 17 active; 33 life
DELTA- 21 total members: 17 active; 4 life
GAMMA- 203 total members: 153 active; 4 associate; 42 life; 4 friends
ZETA- ? total members: 34 active; ? life (Zeta will send updated report at end of October).

c. Vice President: Newsletter (Shari Kunza)
· Delegates will send newsletter information to Shari by October 31. Each Delegate should submit an article.
· Newsletter will be published by the end of November.
· Post the newsletter on the website.
· New title of newsletter is “The Connection.”
· Life Member section- what are they doing now?

d. President: Goals and Objectives for 2007-2008 (Sue Hughes)
1). Brand our Organization by:
a. Creating a tagline- “The Professional Connection for Women”
b. Standardize our forms
c. List the benefits afforded to our members
d. Outreach to other organizations
2). Strive to increase membership by:
a. Providing resources or support to existing Chapters
b. Developing or creating new Chapters
3). Encourage local Chapters to establish a Life Member Ambassador chair to create the connection between their membership classification and the Chapter.

e. Past President: By-Laws Review
1). Recommended that our election of officers be conducted online for confidentiality.

Action Item: Approve an email election process.
Motion: Sue Leto
Second: Lizka Mendoza

2). Bylaws Recommendation
· Electoral College
Gamma: Hard to get more than one candidate, so the Electoral College doesn’t seem to be an issue.

Action Item: Recommendation by Board of Directors- No changes on Article I; Amend Articles II, III, IV, VI, VIII. Put it out for exception.
Motion: Jana Ransom
Second: Donna Tilsner

· All voting members will review the recommended by-law changes.
· Policy clean-up: send changes to Jana by end of October.

11. Chapter Reports:

a. Alpha (Lizka Mendoza for Karen Kalsman)
· Get internet support- link online to national.
· Budget is $2800.
· Focusing on development of membership.
· Focus within their Department- upper management has been supportive.
· Scheduled for tea with surrounding communities.

b. Delta (Eileen Turk)
· “Your Best for Success- Using Power, Poise, and Presence”- Great speaker, thanks to national for monetary support. There were 40 in attendance.
· “Mission Trails” - City of San Diego open space tour.
· “Bosses Day” – City of Carlsbad ($80 million Golf Course facility- “The Crossings.”

c. Gamma (Sue Leto)
· Amended policy to receive only two vendors per sponsor category. They received $1600 more than budgeted!
· Revenue is $49,000.
· Needs to become more visible nationally.

d. Zeta (Donna Tilsner)
· Monthly meetings- “Lunch and Learn.”
· August 14- Chapter visioning exercise.
· Affiliations (Market within MRPA; Visibility at state conference).
· Technology (Encourage going to website for flyers).
· Outreach (Develop plan to welcome and move forward.
· Digital membership disc.
· Involved on MRPA and MRPF Boards.

12. Adjournment to Spring Meeting in Long Beach, CA – Tuesday, February, 26, 2008
Action Item: Adjourn the National Board Meeting at 3:10pm.
Motion: Sue Leto
Second: Donna Tilsner


Respectfully submitted,
Marcia Bach
WILS Secretary